About AV Equipment Rental

Houston AV Rental - AV equipment rental

Since 2005, ACAV / Houston AV Rental delivers well maintained and tested AV equipment rental for meetings and events. We specialize in small and medium sized audio visual events. We accommodate traveling visitors and local families for their occasional Houston AV rental need. Additionally, we offer services for restaurants and event venues.

If you are banquet manager, then call us to discuss how we can help you book more events. Your venue can begin offering attractive audio visual services to your customers. ACAV / Houston Projector is a favorite of restaurants. Our large inventory of AV gear is essential for special events, dinner presentations, and business meetings.

Reduce the stress of traveling with AV equipment rental, or renting from an out-of-state company. Rest assured that the Houston AV rental equipment you need is right here. Also, our professional staff is highly trained, local and familiar with most venues throughout Houston. It’s time for a stress free meeting! Shop online, contact us by phone, or email us. We offer great rates. Also, we’ll do our best to fill last minute orders.


How to receive Houston AV equipment rental

Delivery/Pickup

Delivery service is required for most AV equipment rental. We do charge a fee, however it is inclusive of Delivery, Set up, and Removal. Rates are based on the distance between our nearest warehouse and the Zip Code of delivery location. A delivery fee applies each time our staff is dispatched to a location. Fees are applied per order, rather than per item. Should you have 2 separate delivery locations or dates, then two different orders will be required.

Conference groups should call our office for a custom quote, rather than using our online quoting system. Conference AV rentals may require multiple vehicles and/or technicians to accommodate. Therefore it is important to discuss large or complicated orders with our booking staff to assure the best possible program.

We make every effort to arrive on time to deliveries. However, due to unpredictable traffic situations and possible delays. Please, allow a 2-hour window for Delivery and Pickup.

Self Pick up & Return (BY APPOINTMENT ONLY)

We offer self pickup and self return at our warehouse management office, as a convenience for our clients. This service is by appointment only. Please be aware that this is NOT a retail store or showroom. There is no physical location to “shop” or to try out equipment. Only certain items can be arranged for Self Pick Up, thus this is a self service option. There is no technical personnel or service inside the warehouse office to assist you. Therefore, if you are unfamiliar with AV equipment and unsure that you can set up yourself, please do not choose Self Pick Up. If you are unsure, we strongly recommend paying for delivery. No refunds provided once equipment leaves our possession.

Payment Methods

We have a $80 minimum rental requirement, plus tax and delivery (if requested).

Payment Methods – ACAV offers the following:

  • Payment by Phone – All major Credit Cards
  • Pay Online from our Shopping Cart
  • Electronic Invoice – Pay to reserve

Electronic Invoices are payable upon receipt and have a clickable link to pay directly from your computer.

Unpaid quotes are subject to cancellation at any time. Therefore, provide payment information to reserve your AV  equipment rental. We rent equipment on a “First Come/First Served” basis.

Cancellation Policy

Cancellation after reservation is subject to the following:

  • More than 5-days prior to delivery date – full refund minus a $20 restocking fee.
  • Between 5-days and 2-days prior to delivery date – 50% refund of total order.
  • Within 2-days of scheduled delivery or On-Site cancellation no refund is provided.
  • No-Show for Self Pick Up orders – no refund.

Read our Complete Terms and Conditions to assure you understand them. By placing an order and providing payment you agree to the Terms & Conditions.